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Title:                            ADMINISTRATIVE ASSISTANT
Location:                  Líl̓wat Health and Healing (L.H.H.)
 Status:                      Regular Full-time / Salary based on Knowledge, Experience, Proven Ability
Reporting to:         Líl̓wat Health and Healing Director
Closing Date:         November 14, 2019

Summary:

The Administrative Assistant is responsible for providing administrative / management support to the Health and Healing Director in a wide range of functions that contribute to the overall success of the department. (auditing, planning, communicating, coordinating and procurement/budgeting).

Key Deliverables:

  • Performs duties and responsibility in accordance with Líl̓wat policy, the department’s standard operating procedure and direction given by the L.H.H. Director.
  • Assist the L.H.H. Director in developing and tracking of program evaluations that lead to quality improvements.
  • In consultation with the Director, manage contract services and service partners through service agreement deliverables and payment.
  • Support the ongoing development of data collection, records of decisions, information storage / retrieval, minute taking /distribution.
  • Assist the Director in the operationalizing of the HR Policy (Position descriptions – job posting- interview preparation on boarding / orientation – other operations policies)
  • Administer financial systems – purchase orders – electronic request and approval.
  • Partner up with L.H.H. Management team members in providing department wide support for training, safety, community engagement and creating a healthy workplace environment.
  • Coordinate calendars, schedules and support arrangements needed for community events or external travel
  • Maintain confidentially on all matters related to this office and its affairs.

Key Qualifications, Experience and Knowledge:

  • Post-secondary certificate or training in Office or Business Administration or Administrative Assistant
  • Proven skills with Microsoft office and a high level of proficiency in computer programs and applicable software.
  • Build and maintain workplace partnerships based on trust, tact and diplomacy.
  • Demonstrated focus on service.
  • A strong knowledge and understanding of; organizational structures, operational process, community customer service.
  • 2- 4 years of experience in a similar level position.
  • Demonstrated ability to manage multiple assignments of varying priority and complexity.
  • Submit a criminal records check.

Please submit a cover letter and your resume no later than
 4:30 p.m. Thursday, November 14, 2019 to
Jessica.Frank@Lilwat.ca with the subject line: Administrative Assistant
or hand deliver it to the Reception at
Health and Healing, 11092 Black Bear Road